2005 CFR Title 41, Volume 4

Title 41--Public Contracts and Property Management CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-71--AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS
	301-71.1	What is the purpose of an agency travel accounting system?
	301-71.2	What are the standard data elements and when must they be captured on a travel accounting system?
	301-71.3	May we use electronic signatures on travel documents?
	301-71.100	What is the purpose of the travel authorization process?
	301-71.101	What travel may we authorize?
	301-71.102	May we issue a single authorization for a group of employees?
	301-71.103	What information must be included on all travel authorizations?
	301-71.104	Who must sign a travel authorization?
	301-71.105	Must we issue a written or electronic travel authorization in advance of travel?
	301-71.106	Who must sign a trip-by-trip authorization?
	301-71.107	When authorizing travel, what factors must the authorizing official consider?
	301-71.108	What internal policies and procedures must we establish for travel authorization?
	301-71.200	Who must review and sign travel claims?
	301-71.201	What are the reviewing official's responsibilities?
	301-71.202	May we pay a claim when an employee does not include a copy of the corresponding authorization?
	301-71.203	Who is responsible for the validity of the travel claim?
	301-71.204	Within how many calendar days after the submission of a proper travel claim must we reimburse the employee's allowable expenses?
	301-71.205	Under what circumstances may we disallow a claim for an expense?
	301-71.206	What must we do if we disallow a travel claim?
	301-71.207	What internal policies and procedures must we establish for travel reimbursement?
	301-71.208	Within how many calendar days after submission of a proper travel claim must we notify the employee of any errors in the claim?
	301-71.209	Must we pay a late payment fee if we fail to reimburse the employee within 30 calendar days after receipt of a proper travel claim?
	301-71.210	How do we calculate late payment fees?
	301-71.211	Is there a minimum amount the late payment fee must exceed before we will pay it?
	301-71.212	Should we report late payment fees as wages on a Form W-2?
	301-71.213	Is the additional fee, which is the equivalent to any late payment charge that the card contractor would have been able to charge had the employee not paid the bill, considered income?
	301-71.214	Does mandatory use of the Government contractor-issued travel charge card change the employee's obligation to pay his/her travel card bill by the due date?
	301-71.300	What is the policy governing the use of travel advances?
	301-71.301	In situations where a lodging facility requires the payment of a deposit, may we reimburse an employee for an advance room deposit prior to the beginning of scheduled official travel?
	301-71.302	For how long may we issue a travel advance?
	301-71.303	What data must we capture in our travel advance accounting system?
	301-71.304	Are we responsible for ensuring the collection of outstanding travel advances?
	301-71.305	When must an employee account for a travel advance?
	301-71.306	Are there exceptions to collecting an advance at the time the employee files a travel claim?
	301-71.307	How do we collect the amount of a travel advance in excess of the amount of travel expenses substantiated by the employee?
	301-71.308	What should we do if the employee does not pay back a travel advance when the travel claim is filed?
	301-71.309	What internal policies and procedures must we establish governing travel advances?