1999 CFR Title 41, Volume 2

Title 41--Public Contracts and Property Management CHAPTER 101--FEDERAL PROPERTY MANAGEMENT REGULATIONS PART 101-41--TRANSPORTATION DOCUMENTATION AND AUDIT
	101-41.000	Scope of part.
	101-41.001	Applicability of part.
	101-41.002	Definitions.
	101-41.003	Exceptions to regulations.
	101-41.004	Agency implementation.
	101-41.005	Forms.
	101-41.006	Electronic data interchange (EDI) records.
	101-41.007	EDI policy.
	101-41.100	Scope of subpart.
	101-41.101	Examination of payments, settlement of claims, and review of requirements.
	101-41.102	GSA responsibilities and functions.
	101-41.103	Procedures, conditions, and limitations relevant to the delegation of authority to perform prepayment audits of selected transportation bills.
	101-41.104	Procedures and standards for utilizing EDI.
	101-41.200	Scope and applicability of subpart.
	101-41.202	Standard forms relating to passenger transportation.
	101-41.202-1	SF 1169, U.S. Government Transportation Request.
	101-41.202-2	SF 1170, Redemption of Unused Tickets.
	101-41.202-3	SF 1113, Public Voucher for Transportation Charges.
	101-41.202-5	Procurement of standard forms by agencies and carriers.
	101-41.203	Procurement of passenger transportation services.
	101-41.203-1	Procurement from carriers.
	101-41.203-2	Use of cash.
	101-41.203-3	Quantity (bulk) ticket purchases.
	101-41.203-4	Reduced rate services.
	101-41.203-5	Joint procurement of rail transportation and accommodations.
	101-41.203-6	Air excess baggage service.
	101-41.204	Contracts, tenders, and charters.
	101-41.204-1	Contracts.
	101-41.204-2	Tenders.
	101-41.204-3	Procurement and billing of contract or tender service.
	101-41.204-4	Procurement and billing of charter service.
	101-41.205	Special procedures for preparing agency-stocked tickets for passenger transportation services.
	101-41.205-1	Use of teletype ticketing equipment.
	101-41.205-2	Use of preprinted rail ticket stock.
	101-41.206	Special procedures for automatic payment of carrier charges for passenger transportation services.
	101-41.207	Use, preparation, and disposition of GTR's (SF 1169).
	101-41.207-1	Use of GTR's.
	101-41.207-2	Preparation of GTR's.
	101-41.207-3	Disposition of spoiled or canceled GTR's.
	101-41.207-4	Accountability for GTR's.
	101-41.208	Validation and honoring of GTR's.
	101-41.208-1	Validation of GTR's and identification of travelers.
	101-41.208-2	GTR identification on tickets and coupons.
	101-41.208-3	Honoring GTR's.
	101-41.208-4	Issuance and use of sleeping or parlor car tickets when accommodations are not assigned.
	101-41.208-5	En route honoring of GTR's for rail and sleeping or parlor car services.
	101-41.208-6	En route honoring of GTR's for sleeping or parlor car services only.
	101-41.208-7	Honoring of GTR's by bus drivers.
	101-41.209	Unused transportation services or accommodations.
	101-41.209-1	Reporting unfurnished or unused transportation services or accommodations.
	101-41.209-2	Adjustments for unfurnished or unused transportation services or accommodations.
	101-41.209-3	Cancellation of reservations.
	101-41.209-4	Denied boarding compensation.
	101-41.210	Ticket refund procedures.
	101-41.210-1	Exchanged or returned tickets.
	101-41.210-1a	Agency monitoring and processing of exchanged ticket refunds.
	101-41.210-2	Unused or unreturned tickets.
	101-41.210-3	Agency processing of SF 1170 claims.
	101-41.210-3a	Carrier processing of SF 1170 claims.
	101-41.210-4	Agency processing of SF 1170 refunds.
	101-41.210-5	Agency processing of SF 1170 claims for which the carrier failed to refund or otherwise satisfy the claim.
	101-41.210-5a	Carrier refund for unused tickets when SF 1170 has not been received.
	101-41.210-5b	Payment to carrier for subsequent use of ticket for transportation or second refund through the use of an SF 1170 after an initial refund to GSA for unused expired ticket.
	101-41.210-5c	Alternative unused ticket refund procedures.
	101-41.210-5d	Agency recovery of carrier refunds sent directly to GSA.
	101-41.210-6	Refund procedures covering unused transportation services billed by foreign-flag carriers.
	101-41.211	Lost or stolen GTR's; lost Government excess baggage authorization/tickets (GEBAT).
	101-41.211-1	Reporting of GTR's lost or stolen before presentation to carrier.
	101-41.211-2	Disposition of recovered GTR's previously reported lost or stolen.
	101-41.211-3	Billing charges for GTR's lost by carrier.
	101-41.211-4	Disposition of GTR's previously certified lost by carrier.
	101-41.211-5	Billing charges for air excess baggage coupons lost by carrier.
	101-41.212	Accountability for tickets or coupons.
	101-41.213	Carrier entries on GTR's.
	101-41.214	Billing and payment of passenger transportation charges.
	101-41.214-1	Carrier billing form.
	101-41.214-2	Factual support of charges billed.
	101-41.214-3	Carrier machine punching on GTR's.
	101-41.214-4	Carrier notations on GTR's.
	101-41.214-5	Preparation of carrier billing form.
	101-41.214-6	Submission of carrier bill with supporting data.
	101-41.214-7	Cross-reference on billings for additional or supplemental services.
	101-41.300	Scope and applicability of subpart.
	101-41.302	Standard forms relating to shipment, transportation, and delivery of property.
	101-41.302-1	Listing of forms.
	101-41.302-2	Description and distribution of Government bills of lading.
	101-41.302-3	Terms and conditions governing acceptance and use of GBL's.
	101-41.302-4	General instructions for the preparation of GBL's and common problem areas.
	101-41.302-5	Pickup and delivery services.
	101-41.302-6	Special services.
	101-41.302-7	GBL correction notice.
	101-41.303	Conversion of commercial bills of lading to GBL's.
	101-41.303-1	Necessity for conversion.
	101-41.303-2	Conversion of commercial bills of lading.
	101-41.303-3	Lost commercial bills of lading.
	101-41.303-4	Lost original commercial bills of lading subsequently recovered.
	101-41.304	Exception to the use of GBL's.
	101-41.304-1	Local storage, drayage, and haulage.
	101-41.304-2	Limited authority to use commercial forms and procedures.
	101-41.305	Procedures governing shipments accorded transit privileges.
	101-41.305-1	General instructions for preparing GBL's involving transit.
	101-41.305-2	Transit records; processing and distribution.
	101-41.305-3	GBL's covering free or surrendered transit.
	101-41.305-4	Billing for transit shipment.
	101-41.305-5	Paying office action on transit billings.
	101-41.306	Disposition of GBL forms upon delivery of property to carrier for shipment.
	101-41.307	Lost GBL's.
	101-41.307-1	Substitute document.
	101-41.307-2	Certification of substitute document.
	101-41.307-3	Payment of substitute documents.
	101-41.307-4	Lost original GBL's recovered before settlement.
	101-41.307-5	Lost original GBL's recovered after settlement.
	101-41.307-6	Lost GBL's and freight waybills (original).
	101-41.308	Accountability for GBL's.
	101-41.308-1	Agency control.
	101-41.308-2	Disposition of unused GBL's.
	101-41.309	Factual support of charges.
	101-41.309-1	International shipments.
	101-41.309-2	Motor carrier or freight forwarder destination storage in transit of household goods or mobile dwellings.
	101-41.310	Billing and payment of freight and express transportation charges.
	101-41.310-1	Carrier billing forms.
	101-41.310-2	Preparation of carrier billing forms.
	101-41.310-3	Separate billing for household goods shipments.
	101-41.310-4	Presentation and payment of carrier's bills.
	101-41.311	Reporting of carrier voluntary refunds.
	101-41.312	Exception to usual billing and payment procedures.
	101-41.313	Availability of forms.
	101-41.313-1	GBL forms.
	101-41.313-2	Carrier billing form.
	101-41.313-3	GBL correction notice.
	101-41.314	Contracts and tenders.
	101-41.314-1	Contracts.
	101-41.314-2	Quotations and tenders.
	101-41.314-3	Procurement and billing of services under contract or tender.
	101-41.400	Scope and applicability of subpart.
	101-41.401	Payment of transportation bills.
	101-41.402	Payment prior to Government confirmation of satisfactory service.
	101-41.402-1	Joint standards for advance payment of charges for transportation services.
	101-41.402-2	Limitations on advance payment of charges for transportation services.
	101-41.500	Scope and applicability of subpart.
	101-41.501	Definitions.
	101-41.502	Examination of payments and initiation of collection action and assertion of claims.
	101-41.503	Refunds and/or protests to claims.
	101-41.504	Collection action by other means.
	101-41.505	Deposition of collections.
	101-41.506	Transportation debts administratively determined to be due the United States.
	101-41.507	Disclosure to consumer reporting agencies and referrals to collection agencies.
	101-41.600	Scope and applicability of subpart.
	101-41.601	Definition.
	101-41.602	Statutory limitations on filing of claims.
	101-41.603	Presentation of claims.
	101-41.603-1	Filing requirements for claimants.
	101-41.603-2	Form of claims.
	101-41.603-3	Documentation required for claim settlements.
	101-41.603-4	Where to file transportation claims.
	101-41.604	Payment of transportation claims.
	101-41.604-1	Transportation claims payable by agencies.
	101-41.604-2	Transportation claims not payable by agencies.
	101-41.605	GSA processing of direct settlement claims.
	101-41.605-1	Acknowledgments.
	101-41.605-2	Processing claims certified for payment.
	101-41.605-3	Disallowed claims.
	101-41.606	Effect of GSA claim settlements.
	101-41.606-1	Finality of action.
	101-41.700	Protest to settlement action.
	101-41.701	Review by the Comptroller General of the United States.
	101-41.800	Scope and applicability of subpart.
	101-41.802	Standard forms for scheduling transportation vouchers for payment.
	101-41.803	Scheduling procedures.
	101-41.803-1	Classification of basic transportation vouchers for purposes of separate scheduling.
	101-41.804	Preparation of SF 1166 OCR, voucher and schedule of payments.
	101-41.804-1	Assignment of schedule numbers.
	101-41.804-2	Listing of items on SF 1166 OCR.
	101-41.804-3	Combining payments due a single payee.
	101-41.804-4	Name and address space.
	101-41.804-5	Amount column.
	101-41.804-6	Appropriation summary block.
	101-41.805	Scheduling specific types of transportation vouchers.
	101-41.805-1	No-check vouchers.
	101-41.805-2	Deductions from disbursement vouchers.
	101-41.805-3	Vouchers payable in foreign currency.
	101-41.805-4	Certificate of settlement issued by the General Services Administration.
	101-41.806	Processing of SF 1166 OCR.
	101-41.806-1	Makeup and initial distribution of forms.
	101-41.806-2	Information to be furnished by the disbursing office.
	101-41.806-3	Disposition of forms after payment.
	101-41.807	Identification and submission of transportation vouchers and supporting documents to GSA.
	101-41.807-1	Identification of basic transportation payment documents.
	101-41.807-2	Submission of transportation vouchers.
	101-41.807-3	Transportation vouchers withheld or delayed.
	101-41.807-4	Submission of paid freight bills/invoices, commercial bills of lading, passenger coupons, and supporting documentation covering transportation services by contracts under a cost-reimbursement contract.
	101-41.808	Agency stations.
	101-41.808-1	New or discontinued agency stations.
	101-41.4900	Scope of subpart.
	101-41.4901	Standard forms.
	101-41.4901-1103	Standard Form 1103, U.S. Government Bill of Lading (Original).
	101-41.4901-1103-A	Standard Form 1103-A, U.S. Government Bill of Lading (Memorandum Copy).
	101-41.4901-1103-B	Standard Form 1103-B, U.S. Government Bill of Lading (Memorandum Copy--Consignee).
	101-41.4901-1104	Standard Form 1104, U.S. Government Bill of Lading (Shipping Order).
	101-41.4901-1105	Standard Form 1105, U.S. Government Freight Waybill (Original).
	101-41.4901-1106	Standard Form 1106, U.S. Government Freight Waybill (Carrier's Copy).
	101-41.4901-1109	Standard Form 1109, U.S. Government Bill of Lading Continuation Sheet (Original).
	101-41.4901-1109-A	Standard Form 1109-A, U.S. Government Bill of Lading Continuation Sheet (Memorandum Copy).
	101-41.4901-1109-B	Standard Form 1109-B, U.S. Government Bill of Lading Continuation Sheet (Memorandum Copy--Consignee).
	101-41.4901-1110	Standard Form 1110, U.S. Government Bill of Lading Continuation Sheet (Shipping Order).
	101-41.4901-1111	Standard Form 1111, U.S. Government Freight Waybill Continuation Sheet (Original).
	101-41.4901-1112	Standard Form 1112, U.S. Government Freight Waybill Continuation Sheet (Carrier's Copy).
	101-41.4901-1113	Standard Form 1113, Public Voucher for Transportation Charges (Original).
	101-41.4901-1113-A	Standard Form 1113-A, Public Voucher for Transportation Charges (Memorandum Copy).
	101-41.4901-1169	Standard Form 1169, U.S. Government Transportation Request (Original).
	101-41.4901-1169-A	Standard Form 1169-A, U.S. Government Transportation Request (Memorandum Copy).
	101-41.4901-1170	Standard Form 1170, Redemption of Unused Tickets.
	101-41.4901-1170-1	Standard Form 1170-EDP (Electronic Data Processing), Redemption of Unused Tickets (computer-generated).
	101-41.4901-1186	Standard Form 1186, Transmittal for Transportation Schedules and Related Basic Documents.
	101-41.4901-1200	Standard Form 1200, Government Bill of Lading Correction Notice.
	101-41.4901-1203	Standard Form 1203, U.S. Government Bill of Lading--Privately Owned Personal Property (Original).
	101-41.4901-1203-A	Standard Form 1203-A, U.S. Government Bill of Lading--Privately Owned Personal Property (Memorandum Copy).
	101-41.4901-1203-B	Standard Form 1203-B, U.S. Government Bill of Lading--Privately Owned Personal Property (Memorandum Copy--Consignee).
	101-41.4901-1204	Standard Form 1204, U.S. Government Bill of Lading--Privately Owned Personal Property (Shipping Order).
	101-41.4901-1205	Standard Form 1205, U.S. Government Freight Waybill--Privately Owned Personal Property (Original).
	101-41.4902	GSA forms.
	101-41.4902-7931	GSA Form 7931, Certificate of Settlement (Original).
	101-41.4902-7931-1	GSA Form 7931, Certificate of Settlement (Claimant's Notice).
	101-41.4902-7931-2	GSA Form 7931, Certificate of Settlement (Claimant's Notice in Advance of Payment).
	101-41.4902-7932	GSA Form 7932, Settlement Certificate.
	101-41.4902-7933	GSA Form 7933, Certificate of Settlement Transmittal.